APA Format Reference and Style Paper
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What is APA’S Style of References Citation?
APA’s style of references citation is a set of guidelines for formatting research papers that highlight the information you need to know about an author, book or other type of publication.
What is a Reference Citation?
A reference citation is a brief description of the source material you used to complete your research.
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APA formating and Style Guide: APA Referencing
APA format is a referencing style that uses parenthetical citations within the text and an alphabetical list of references at the end of a paper. The author’s name, date published and document title should also be included in all reference entries. This format can apply to books, journal articles or other publications.
When writing in APA style, it is important to know the general rules and follow them exactly. While there are some variations allowed in certain circumstances, most of the requirements must be met for a paper in order to get published or submitted successfully. The following information provides guidelines on how references should be formatted according to APA conventions:
In-Text Citations
In-text citations include the author’s last name and year of publication. This information should be included in parentheses after a quote or paraphrase from another source, along with the page number if necessary to identify it clearly. If you have used more than one work by an author, use three hyphens followed by a period instead of the author’s name such as (Smith, 2013).
Make sure to use a comma before the year in reference to someone else’ work. Your own references should not include commas: For instance Smith (2013) or Smith et al., (2013). If you are using two authors that share last names and both years appear on the page, you can include both authors’ names after the first with a comma before the second year: For example (Smith and Jones, 2013).
When using an author’s name in your text that is not included as part of a reference entry at the end of your paper, use three hyphens followed by a period instead. This indicates there is no publication date for this author: For instance Smith argues 2013.
Citations in your text should not contain page numbers if a reference list has been used at the end of a paper or project to provide full bibliographic information on each work cited there. This also applies when multiple references from an author are listed together as part of one entry, such as (Smith, 2013a; Smith, 2013c).
Reference List Entries
There are several elements that should be included in reference list entries for APA style. Each of these includes the author’s last name followed by a comma and first initial(s), unless there is more than one work from an author with the same year published. In this case, use the first initial of each author’s name to differentiate between them.
The date that a work was published should be listed next, along with a period. If there is more than one publication from an author for the same year, you can include “a” or “b” after it if appropriate: For example (Smith, 2013a; Smith, 2013b).
If you are using more than one author for the same work, use three hyphens followed by a period instead of listing all authors’ names after the first. This applies if there is no date included with any of them: For example (Smith – Jones et al., 2014). When this situation occurs, provide the date of publication for all but one author in your reference list, followed by three hyphens and a period before listing the rest: For example (Smith 2013; Jones 2014).
When using an author’s name that includes more than just their last initial as part of a reference entry at the end of your paper, use three hyphens instead of an initial: For instance Smith, J. (2013). This is also true when listing multiple works from the same author with no date included for any or all of them: For example (Smith 2013; Smith 2014a; Smith 2014b)
When there are two authors who share last names but use different initials for their first name, you can include both of them after the first by inserting a comma before their initials. Use “and” instead of repeating names if there are three or more authors for one work: For instance (Smith, L., and Jones, J. 2013).
For some references that have four or more authors, you should use three dots followed by ellipses to indicate that the list continues. Include a period after your ellipses, followed by three more dots and another period before continuing with the next author’s name: For example (… Smith et al., 2013).
When there are no authors listed for one work but included in another reference entry at the end of your paper, use “Anonymous” as the first author’s name: For instance (Anonymous, 2013).
When there is no date included for a work and multiple works by one or more authors are being used in your paper, include “n.d.” after the reference entry but before any other information besides page numbers if needed: For example (Smith n.d.). In the case of more than one author, you should separate each by a comma and close the list with “and”: For example (Smith n.d., 2014; Jones n.d.).
When there is no publication date for an entire work but it has been used as part of another reference entry at the end of your paper, use three hyphens followed by a period before the reference list entry: For example (Smith —, 2013).
When there is no author listed for an entire work but it has been used in another reference entry at the end of your paper, use three hyphens instead of an author’s name when listing this item. You should not include any information other than what your list includes if your paper requires this, but it is acceptable to write the word “Anonymous” as part of an entry instead: For example (…, n.d.).
When there are two or more works by different authors that have similar titles and you cannot distinguish between them based on information other than what your reference list contains at the end of your paper, you can use a lowercase letter next to an author’s name for each piece of work: For example (Smith 2013a; Smith 2013b).
When there are two or more publications from the same year by different authors included in your list at the end of a paper, indicate this with a lower case letter after any entry that has a number next to it: For example (Smith 2013a; Smith 2014b).
Frequently asked questions on APA Referencing
How do I cite a website using APA?
To cite a website using APA, list the author or authors of the website, followed by a comma and then “Retrieved from” before giving where you found it. After this, indicate how often you accessed that source using parentheses next to the date: For example (Lopez-Rios et al., n.d.).
For multiple authors, After Lopez-Rios et al., insert a space and then “Retrieved from” again before giving the URL of the website. The next section should be a period followed by another space, after which you list how often it was accessed using parentheses.: For example (Lopez-Rios et al., n.d.).
How do you cite in APA a website with no author?
If you are citing a website that has no author or editor, start your reference entry with the name of the organization where it was found. This should be followed by “Retrieved from”, after which you list how often you accessed this source.: For example (American Psychological Association).
How do I cite an e-book using APA?
To cite an e-book using APA, start your reference entry with the author’s name. Next, indicate how you accessed this source and give any page numbers if needed: For example (Smith 2013).
If there are multiple authors for a book or journal article, include them separated by periods after Smith.: For example (Smith et al. 2013).
If there is no author listed for the e-book you used, start your entry with the name of the publisher instead. If a specific website also contains multiple sources and it does not have an editor or any other person to list as its author, this should be followed by “Retrieved from” after which you write how often you accessed this source.: For example (American Psychological Association).
When there are no page numbers listed for an e-book, use the abbreviation “n.d.” after Smith or the name of the publisher to indicate that you have not found any page numbers: For example (Smith n.d.).
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How do I cite a website in APA 7th edition?
To cite a website using APA, start your reference entry with the author’s name. Next, indicate how you accessed this source and give any page numbers if needed: For example (Smith 2013).
If there are multiple authors for a book or journal article, include them separated by periods after Smith.: For example (Smith et al. 2013).
If there is no author listed for the e-book you used, start your entry with the name of the publisher instead. If a specific website also contains multiple sources and it does not have an editor or any other person to list as its author, this should be followed by “Retrieved from” after which you write how often you accessed this source.: For example (American Psychological Association).
When Using APA Style, Do I Need To Use Footnotes At The Bottom Of The Page?
If you are listing additional sources in your paper, footnotes at the bottom of a page will likely be needed. Insert these as superscript numbers before any text that needs to go into the footnote.: For example (Smith 2013a; Smith 2014b).
You should avoid using footnotes if you have not used any sources.